Privacy Policy

Welcome to the Leo Europa Forum 2027 website. The protection of your data and your privacy is very important to us. Here, we explain how we handle your data and what we do to protect it from unauthorized access.

When you access our website, we automatically collect general information. This includes details such as the type of web browser and operating system used, the domain name of your internet service provider and your IP address.
It is processed in particular for the following purposes:

• Ensuring a smooth connection to the website,
• Ensuring a seamless user experience on our website,
• Evaluating system security and stability, and
• For other administrative purposes.

We do not use your data to draw conclusions about your identity. We may statistically analyze information of this kind to optimize our website and the underlying technology. Processing is carried out based on our legitimate interest in improving the stability and functionality of our website.

The data you provide is stored for the purpose of communicating with you individually. To use contact forms, you must provide a valid email address and your name. This information is used to identify your inquiry and respond to it. Providing additional information is optional. When you submit contact forms, we may record your IP address for security reasons.
However, we do not use this to link your personal data with statistical data, but solely to ensure the security of our systems. If you contact us via email, we collect your email address, your name, and any additional data you provide to us.
The processing of the data entered in the contact form and the data we receive when you contact us via email is based on a legitimate interest, as well as your consent where applicable.

When you register for the Europa Forum or other events, we collect your name, email address, mailing address, information about your Leo or Lions membership, and, if necessary, other data that is important for organizing the event, such as dietary preferences or allergies. We may collect passport information where required by law. We store and process the collected data exclusively for the proper handling of the registration and event management. The collection and processing of your data is carried out for the purpose of contract fulfillment or based on your consent where applicable. If your district appoints a delegation leader, we may share your name, email address, phone number and registration status with them.

We share data with selected service providers. We have entered into data protection agreements with these providers.

We may also share your data with third parties if this is necessary to fulfill our contract with you, if we are required to do so by a court order or legal provisions, or if, after careful consideration, we conclude that this is necessary to protect our legitimate interests. 

We delete personal data as soon as it is no longer needed to respond to inquiries, typically after 12 months at the latest. Personal data that we receive when you register for an event is deleted after 24 months, unless there is a legitimate interest that prevents its deletion. If data is subject to statutory retention periods, we will delete it after these periods have expired.

You may exercise the following rights at any time by contacting us using the contact information provided:

• Access to the personal data we hold about you and information about how it is processed (Art. 15 GDPR),
• Correction of inaccurate personal data (Art. 16 GDPR),
• Erasure of the personal data we hold about you (Art. 17 GDPR),
• Restriction of data processing, provided that we are not yet permitted to delete your data due to legal obligations (Art. 18 GDPR),
• Objection to the processing of your data by us (Art. 21 GDPR), and
• Data portability, provided that you have consented to the data processing or have entered into a contract with us (Art. 20 GDPR).

If you have given us your consent, you may revoke it at any time with future effect.

To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g., SSL) via HTTPS. However, please note that data transmission over the Internet (e.g., when communicating via email) may be subject to security vulnerabilities. It is therefore not possible to completely protect data from access by third parties.

We reserve the right to amend this privacy policy to ensure it always complies with current legal requirements or to implement changes to our services in the policy. The updated privacy policy will apply to your next visit.

Last updated: 15.08.2026